The Best Way to Make an Employee Schedule


Creating an effective employee schedule has always been a challenge for organizations, especially those operating in the IT, hospitality, healthcare, or retail sectors. However, the COVID-19 pandemic has brought a paradigm shift in employee schedules. Now, organizations have to create employee schedules and employee attendance systems around flexible and hybrid work models.

If your organization is struggling with building an optimal employee schedule to track attendance, here are some useful pointers to help you.

1. Classify Employees Based on Working Hours or the Nature of the Job

Several organizations work with different kinds of employees – full-time, part-time, freelancers, on-call and rotating workforce. Some of these employees may work onsite, remotely, from home, or on-field. In such a scenario, employee time tracking and attendance, and leave management is no mean feat.

You can make customized schedules for each category of employees for easy people and attendance management. If some of these employees are working on a similar project but during different shifts or from different locations and time zones, you should make a single comprehensive schedule.

2. Identify Staffing Needs

Determine the expected staffing needs. For example, you may need extra employees for an upcoming project or holiday season. You will need to then check with your employees for their availability when the requirement arises. You can plan the schedule accordingly.

Do not forget to consider factors such as official holidays, weekends, employee leaves, and emergency replacements in the schedule.

3. Automate Employee Schedule and Attendance

No matter how meticulous your employee schedule and attendance system is, it won’t be effective if it still requires extensive use of pen and paper, spreadsheets, or biometric punching machines. Such a traditional attendance tracker for employees can create miscommunication and operational delays. This can further result in unproductive employees and poor customer satisfaction.

However, an automated attendance management system can overcome these drawbacks and improve your scheduling capabilities. CDP India’s fully-automated and zero contact technology-based Employee Attendance Solution (EAS) is one such powerful tool.

Benefits of EAS for Employees

  • Attendance Via AI-Based Face Recognition
    Your employees can capture a selfie and location coordinates on EAS mobile app to record their attendance from anywhere.
  • Attendance Via Geo-Tagging and Geo-Fencing
    On-field personnel doesn’t need to worry about being physically present in the office to register their attendance. The geotagging feature of the app traces their location and records their route. The geo-fencing feature enables them to log in attendance within parameters restricted by the organization.
  • Easy Leave Management
    The EAS app also has a simple leave application form that employees can fill up and submit automatically to the reporting manager. They no longer need to send an email or call/meet the manager for a leave request.

Benefits of EAS for Organisations

  • Hassle-free attendance management systems to create an effective employee schedule
  • Accurate date and time data of employee attendance
  • Accurate date and time data of employee attendance
  • Schedule tasks and record visit outcomes of the on-field workforce effortlessly
  • Track employees’ exact working hours, overtime hours, and extra shifts through smart analytics
  • Keep a tab on the time of latecomers
  • Automated alerts and notifications to employees

CDP India’s EAS can streamline people management tasks significantly and increase employee engagement.

Get in touch to know more about EAS.

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